The position

We are looking for a new colleague to support our team with administration and crew logistics.

What will you do?

• Prepare contracts and other personnel documents
• Keep personnel files, certificates and documents up to date
• Check expiry dates of certificates, medicals and other required documents
• Assist with timesheets, expenses and basic financial administration
• Arrange crew travel from home to the vessel or work location and back
• Book flights, hotels, taxis and other transport when needed
• Assist with visa applications, work permits and other travel requirements
• Send joining instructions and travel information to our personnel
• Stay in contact with crew members, clients and colleagues during mobilisations
• Help with general day-to-day back-office administration

Who are we looking for?

• You are organised and accurate
• You communicate easily with different people
• You are comfortable working in English
• You can work independently, but also enjoy being part of a small team
• You are comfortable using a computer and learning new systems
• You stay calm when travel plans or schedules change

The role:

• You will be an important part of the daily operation. Once one of our people is selected for a project, you help make sure everything is arranged correctly: the contract, documents, certificates, visa if needed, and the complete journey to the vessel or work location.
• You do not need to know all of this from day one. We are looking for someone who is reliable, willing to learn and enjoys organising things and helping people.
• Experience in the offshore or maritime industry is not required. We will teach you our systems, procedures and the practical side of the job.

Working hours:

We are looking for someone to join us on either a 40- or 32-hour working week.